Papyrus Output Management
Client Challenge
To create and deliver mission-critical business documents (high-volume, online
and
ad-hoc) better and cheaper with improved efficiencies and quality control across
platforms and
output channels. Automating and monitoring the entire, end-to-end document production
process as
a manufacturing process, from raw business data to formatting into digital documents and
delivery to multiple output channels, including post-processing, bundling and enveloping
control. Overcoming fragmented IT environments with multiple operating systems, hardware
dependencies and island solutions, to save resources and cost with central management
and
control for all electronic and printed output and to gain a single, consolidated view of
operation.
"Of all the participants for this research (2022), Papyrus Software ADF is the only solution supporting digital channels with the same level of tracking and control as print. I think the product really stands out as a leader in digital ADF."
Rich Huff
Papyrus Document Design and Formatting Architecture
The unique approach of Papyrus Software allows the corporation to have a single template
for all
output channels. One central document building block library and reusing elements across
print/PDF & HTML guarantees efficiency and corporate design.
Automated Document Factory
Papyrus achieves multi-channel output by supporting major document architectures such as
AFP and
PDF. Papyrus software transforms the documents to the target channel at distribution
time for
utmost channel independence. Both AFP and PDF can be directly created when formatting
including
document index and additional output formats for print such as IPDS, PCL, Postscript,
Metacode,
IJPDS, TIFF are transparently available with the Papyrus Print Server. E-delivery per
email/HTML, email/PDF, Webportal, Mobile, sms and email notification is available.
Papyrus ADF
Automated Document Factory allows delivery administration and management
including the
tracking, tracing and monitoring of all jobs starting with receiving the data and
completing
when documents are archived.
Papyrus Automated Document Factory solution for multi-channel delivery with feedback
loop
ADF Print and e-delivery Workplace
Figure: Papyrus Business Designer output process definition
Papyrus Platform Process Control across platforms, channels, devices and users
Unlimited Scaling enabled by the Papyrus Platform
Peer-to-Peer Node
Architecture
Enterprise dashboard presenting all communication channels
Dashboard as a central hub showing all job details and
complete job
overview
Queue overview and statistic
Real Time Dashboards provide end-to-end control
Delivery using HTTP and Track & Trace
The Papyrus Automated Document Factory (ADF) provides businesses with intelligent,
end-to-end automation of print and mail shop production processes usually handled
manually. The
ADF includes unique features for complete centralized lifecycle management - across all
platforms - of all document resources from data, formatting, printing and
post-processing to
multichannel delivery to archiving. Documents can be tracked seamlessly from creation
over
centralized or decentralized printing to final enveloping in the letter shop.
The specific strengths of ISIS Papyrus have been recognized in several independent
studies, each
of which concluded that ISIS Papyrus covers all the elements of ADF 2.0. What is even
more
remarkable is that ISIS Papyrus is the only non-hardware vendor to achieve this feat,
making
ISIS Papyrus solutions completely independent of hardware or OS prerequisites.
Archive and Re-Delivery from Archive
Papyrus ADF - Administator Overview
Papyrus ADF - Central Common Control
Central Document Pool
Central collection of all corporate documents types from batch/online/on demand
production,
letters from front office users and any other PDF or AFP document in the central
document pool
database for electronic bundling, sorting, merging and channel matched re-composition at
time of
delivery.
At this time each page can be augmented with additional information, such as a
barcode, page numbering, a message on available white space or as an overprint such as
the word
COPY. Big document volumes formatted from different data sources at different times can
be
postal
optimized, sorted, bundled for mailings using the Papyrus Document Pool. Papyrus comes
with
priority mail functions, weight optimization for best postal fees and discount
calculations.
Papyrus is certified to perform postal calculations in Germany and the UK but can also
interface
with third party programs performing such tasks. Our automated document factory
framework works
for both print and e-delivery. Every document has a global unique identifier which is
used in
our automated document factory to track if the document has passed the inserter or if
the email
has been delivered and opened. In addition Papyrus can also receive feedback on mailed
pieces
from the enveloping machine.
Print and e-delivery channels
E-mail solution: PDF and HTML with feedback loop
Communication Tracking and Reporting
Papyrus has tracking, tracing, monitoring and auditing capabilities, and the system can
generate
any type of report from the data it collects. The user defines which data is collected.
There
are many standard reports available but any further report needed is easily generated.
Further
Papyrus comes with an Application Performance Analyzer which monitors the complete
network for
performance and bottlenecks. Also such reports are produced. Our solution frameworks
contain
such analytics i.e. delivery per channel, email open and bounced, building block usage
in
templates, letter template usage trends for batch and interactive.
Archiving
Papyrus WebArchive is a short term and long term object archive with a common key
information,
supporting digital signature and the uploading of any document or data, video or voice
from any
source including all processes. Papyrus WebArchive interfaces with the Papyrus
WebRepository for
all administrative, management and BPM functions. It is a distributed object storage
(depot) in
a peer to peer TCP/IP network with unlimited nodes. It seamlessly interfaces through the
CMIS
Adapter with other archives such as Filenet or Documentum. Viewing of archived content
is based
on the security definition in the WebRepository and the same Papyrus Client/Desktop used
for
letter writing and printing can be used for viewing. Papyrus also offers a license free
AFP
viewer.
Read more under : Archiving
Product Configuration: Automated Document Factory
-
Papyrus WebRepository
Central job/spool/queue/print management for overall production across platforms
and
printers, fax and e-mail servers, printpool, Web delivery and archive. Load
balancing
across multiple notes and processors, automatic hot backup procedures, best
match
printing including notification by SMS, e-mail, SNMP, NET send.
- Papyrus Server
Transparently converting AFP and PDF generated output at time of print.
Production
printing on IPDS, PCL, PS, Xerox Metacode, Kodak IJPDS, PDF, e-mail and fax.
- Papyrus Client/Desktop
AFP/PDF view, tracking, monitoring and overall management of all output jobs and
queues
in the network. Based on user authorization, print administrator can view,
manage and
change print and output management definitions, as well as start and stop jobs.
Notifications via SMS, e-mail, SNMP, NET Send.
- Papyrus Designer Package
Add barcodes and OMR codes to business documents, generate document indexes,
sort and
merge definitions, logical pages on physical page definition, 2UP printing, Form
definition and more.
- Papyrus DocEXEC
High-speed, online, client/server, Web and user-interactive document formatting
on 11
platforms. Generate AFP and PDF output including barcodes and all
post-processing
functions, sorting, table of contents, print last page first, rotation of pages,
multiple logical pages on physical pages in a one-step formatting process.
- Papyrus Postprocessing/Printpool
For grouping, bundling and sorting of different documents and forms generated at
different times. Often used in conjunction with PostCalc for country-specific
postal
discount calculation.
Services Estimated - ADF Solution
- Scoping exercise for ADF without document generation – 3-5 days
- POC for ADF implementation - depending on scoping results - Average 10 days
- Training (based on client knowledge and skills) - Up to 25 days
- Document Development
- Output Management
- Objects Administrator
- Objects Developer
