Multi Channel Output

Choices of distribution methods:
After the document is edited and signed off it can be immediately sent per e-mail or fax, printed to any network attached laser printer and archived. Furthermore it can be sent to a centralized PrintPool for batch distribution and bundling with other document produced in batch.

Inbox and Outbox Folders

They represent transfer queues where letters or other business documents are temporarily stored. Such folders can also be assigned to a role and are therefore shared by all users of the same role.

• The Work Folder
is a local but temporary folder where incomplete documents are kept.

• The Archive Folder
enables the user to access the remote archive and perform searches. Copies of the archived documents can be viewed and kept locally. Much of the typical searching of archives is not needed since all documents, which have 'relationships' to the business are known and can be accessed directly. As such a document can only be processed when it is defined in this relationship, invalid archiving of documents is impossible.

Users can directly archive their letters in AFP format, PDF or TIFF. Furthermore the letters can be kept for a certain period in the Papyrus WebArchive for
customer care purposes and Internet distribution. Papyrus WebArchive
interfaces to third party long term archiving systems providing the required document format and an XML interface for the document index information.

• The PrintPool Folder
Documents can be stored in the PrintPool for processing and they can be accessed by the user. In all cases this is controlled by the authority on the defined role.

Integration of ad hoc correspondence into batch operations
For batch distribution, all letters throughout the corporation are collected in a central PrintPool on a server or mainframe platform. Also, centrally produced batch documents from different business applications can be stored in the PrintPool for later bundling with ad hoc letters from users. All ad hoc letters and batch documents contain a document index information for later output management to multiple channels. OMR and Barcodes are added for automated print and mail printing can be directly accomplished at any high speed laser printer: IPDS, PCL, PS, Metacode. The email distribution option sends the correspondence as a PDF attachment to an e-mail message. The fax option directs the letter to a specified fax server.

Papyrus uses a “Middleware” concept to protect the tremendous application development investment from the changes of hardware and software platforms. All documents are printer and system independent. There is no other effort required to use the same document definition on another platform than to copy the library.

Letter collection in a central Pool

The savings are noteworthy in an organization that generates a large number of letters. They can be printed on low cost high speed laser printers, bundled and enveloped by making use of the best postal discount.

At a glance:
Substantial cost reduction by:

• The Print Server Folders
If the user has the right role authority he can also perform the print and job management, spool and queue management.

The total integration is possible because the print server is also handled by a node of Papyrus Objects. The local representation of the print server is by proxy. If the user has a library where templates are available he can also create new print jobs and assign them to the print server queues. Automatic scheduling is also performed. The print resources are managed through file objects. The print server simply accesses them on the central library server and keeps local replicas on his local library. Version control is available.

Multiple targets can be defined, such as central distribution, local print, fax, email, archive and others.

Print Server Management with Papyrus Desktop

Papyrus WebControl